The Annual Leave Calculator helps employees understand their leave entitlements based on their employment terms. It calculates the total number of leave days an employee is eligible for, considering factors like length of service and whether the employee is full-time, part-time, or new to the job.
Key Components and Formula for Annual Leave Calculation
Key Components:
- Total Annual Leave Entitlement (ALE): The total number of leave days granted by the employer per year.
- Length of Service (LOS): The total number of days the employee has worked in the year.
- Leave Accrual Rate (LAR): The rate at which leave is accrued, usually expressed as leave days per workday.
- Pro-rated Leave (PRL): The adjusted leave entitlement for part-time or new employees who have not worked the full year.
Basic Formula for Full-Time Employees:
- ALE = (Total Annual Leave Days / Total Work Days in a Year) * Days Worked
Detailed Calculation Steps
- Determine the Total Annual Leave Entitlement (ALE):
- This is the total number of leave days an employer grants per year. For instance, it might be 20 days.
- Calculate the Length of Service (LOS):
- This is the total number of days the employee has worked in the year.
- Determine the Leave Accrual Rate (LAR):
- Formula: LAR = Total Annual Leave Days / Total Work Days in a Year
- Example: If an employee is entitled to 20 leave days in a year that has 260 workdays (excluding weekends and public holidays), the LAR would be 20 / 260.
- Calculate the Annual Leave Entitlement for Full-Time Employees:
- Formula: ALE = LAR * Days Worked
- Example: If the LAR is 0.077 and the employee has worked 200 days, the ALE is 0.077 * 200 = 15.4 days.
- Pro-rated Leave for Part-Time or New Employees:
- Formula: PRL = (Total Annual Leave Days / Total Work Days in a Year) * Days Worked
- Example: If a part-time employee works 130 days, the PRL is 0.077 * 130 = 10 days.
Table for General Terms
| Term | Definition |
|---|---|
| Total Annual Leave Entitlement (ALE) | Total number of leave days granted by the employer per year. |
| Length of Service (LOS) | Total number of days an employee has worked in the year. |
| Leave Accrual Rate (LAR) | Rate at which leave is accrued, typically expressed as leave days per workday. |
| Pro-rated Leave (PRL) | Adjusted leave entitlement for part-time or new employees. |
Example of Annual Leave Calculator
Scenario: An employee is entitle to 20 leave days annually and has worke for 180 days in a year.
- Total Annual Leave Entitlement (ALE): 20 days
- Length of Service (LOS): 180 days
- Leave Accrual Rate (LAR): 20 / 260 = 0.077
- Annual Leave Entitlement (ALE): 0.077 * 180 = 13.86 days
This employee is entitle to approximately 13.86 days of leave for the year base on the days worked.
Most Common FAQs
Public holidays are typically excluded from the total workdays in a year, ensuring they do not reduce your leave entitlement.
The leave accrual rate is usually define by employment contracts or company policies. Any changes should be formally communicate and agreed upon.
Leave for part-time employees is pro-rate base on the number of days they have worked relative to a full-time schedule.